Effective Date: January 4th, 2026.
​At The Meeting Tree, we are committed to protecting your privacy.
​
This Privacy Policy outlines how we collect, use, store, and protect your personal information when you interact with our website and services.
​
1. Data We Collect
We may collect the following types of information:
-
Personal Information: When you contact us, book a consultation, or fill out a form, we may collect your name, email address, phone number, and other relevant contact details.
-
Travel Preferences: To tailor your experience, we may collect information about your travel interests, destinations, and special requests.
-
Technical Data: We may use cookies and analytics tools to collect data such as your IP address, browser type, device information, and browsing activity on our site.
2. How We Use Your Data
We use your information to:
​​​
-
Personalise your travel consultation and design your journey.
-
Process bookings, payments, and travel arrangements
-
Provide customer service and support
-
Send confirmations, updates, newsletters (opt-out available)
-
Personalize offers and improve services
-
Analyze trends and site usage
-
Comply with legal obligations
3. How We Protect Your Information
We implement appropriate security measures to protect your personal data from unauthorised access, alteration, disclosure, or destruction. Your data is stored securely and only accessible to team members involved in delivering your experience.
4. Sharing Your Information
We do not sell or rent your personal information. Processing complies with the Federal Law on Protection of Personal Data Held by Private Parties. Consent is obtained at collection; you can withdraw it anytime.
We may share your details only when necessary with trusted service providers (such as hotels or guides) directly involved in your travel arrangements, and only with your consent.
​
5. Your Rights
You have the right to:
-
Access, update, or correct your personal information.
-
Withdraw consent or request deletion of your data at any time.
-
Opt out of marketing communications.
To exercise any of these rights, contact us
​
6. Third-Party Links
Our website may include links to third-party websites or services. We are not responsible for the privacy practices of those third parties, and we encourage you to review their policies.
7. Changes to This Policy
We may update this Privacy Policy occasionally. Any changes will be posted on this page with an updated effective date.
​
​